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Uploading a payout CSV is how you get your OTA earnings into Host Ledger. Each file you upload is automatically parsed, categorized, and routed — either straight to posting or to your review queue. Host Ledger supports CSVs from Airbnb, VRBO, and Booking.com. The process is the same for all three: download the right report, upload it, and let Host Ledger handle the rest.

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Download your CSV

Each platform has a specific report you’ll need. Here’s the quick version — see CSV Reference for full details, tips, and column breakdowns.
Report: Paid ReportGo to Earnings > Paid, select your date range and listings, then click Export CSV.

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Upload to Host Ledger

  1. From the Home screen, click Upload CSV (or drag and drop your file onto the upload area)
  2. Host Ledger auto-detects which OTA platform the file came from — no need to specify
  3. Each payout in the file is created and queued for processing
You can upload multiple files at once, and you can upload files from different OTA platforms in the same session. After uploading, Host Ledger automatically parses, categorizes, and routes each payout. High-confidence payouts go straight to Ready to Post — anything that needs attention lands in Needs Review. You’ll see progress on the Home screen as payouts move through the pipeline.

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Next step: Review your payouts

Reviewing Payouts

See how to investigate flagged payouts, make corrections, and approve them for posting.

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Troubleshooting

Host Ledger couldn’t match a payout to a property in your account. Make sure your properties are set up in Settings > Properties and that the listing names or IDs match what appears in the CSV.
The file couldn’t be read. Make sure you’re uploading the CSV exactly as downloaded from the OTA — don’t edit, rename columns, or re-save from Excel. The file should be a standard comma-delimited CSV with a header row.
If some payouts from the CSV didn’t appear, they may have been duplicates of previously uploaded payouts. Host Ledger skips payouts that have already been imported to avoid double-posting.