Overview
Account mappings tell Host Ledger where to route each line item in a payout. When a payout is processed, every category (accommodation, cleaning, service fee, etc.) gets matched to the corresponding QuickBooks account you’ve configured here. Navigate to Settings → Account Mappings to configure these.Categories
| Category | What it represents |
|---|---|
| Payout Bank Account | The bank account where OTA deposits land — usually your checking account |
| Accommodation | Nightly rental revenue |
| Cleaning | Guest-paid cleaning fees |
| Host Service Fee | OTA platform commissions (e.g., Airbnb’s host fee) |
| Occupancy Tax | Lodging or occupancy taxes collected by the OTA |
| Refunds | Guest refunds and chargebacks |
| Adjustment | Damage claims, resolutions, and one-off adjustments |
| Pet Fee | Pet fees charged to guests |
Property-Specific Overrides
By default, every property uses the same account mappings. If a specific property needs to route a category to a different account (for example, a separate cleaning fee account for one property), you can set a property-level override:- Go to Settings → Account Mappings
- Select the property you want to customize
- Update the category to the desired QBO account
Missing Mapping Warnings
If Host Ledger encounters a category with no mapping configured, it will flag the payout for review and prevent it from auto-posting. You’ll see a “missing mapping” warning in the review interface. Fix it in Settings and reprocess the payout.Next: OTA Vendor Mappings
Map each OTA platform to the right vendor or customer in QuickBooks — required before any payout can post.