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Overview

Vendor mappings connect each OTA platform to a corresponding vendor in QuickBooks Online. When Host Ledger posts a payout as a deposit, QuickBooks requires a “Received From” vendor — this is where it looks it up. Navigate to Settings → Vendor Mappings to configure these.

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Platforms

OTA PlatformWhat to map it to
AirbnbA vendor named “Airbnb” in your QBO
VRBOA vendor named “VRBO” in your QBO
Booking.comA vendor named “Booking.com” in your QBO
DirectA vendor for direct bookings, if applicable
If the vendor doesn’t exist in QuickBooks yet, create it there first — then come back and map it here. Host Ledger will auto-suggest matches based on the platform name.

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Missing Vendor Warnings

If a payout comes in from an OTA with no vendor mapped, Host Ledger will flag it for review and prevent it from auto-posting. Map the vendor in Settings and reprocess the payout.

Next: Property & Class Mapping

Map each property to the right QuickBooks company and class — required to route transactions correctly before posting.