Vendor Mappings - Host Ledger

Overview

Vendor mappings connect each OTA platform to a corresponding vendor in QuickBooks Online. When Host Ledger posts a payout as a deposit, QuickBooks requires a “Received From” vendor — this is where it looks it up. Navigate to Settings → Vendor Mappings to configure these.

Platforms

OTA Platform	What to map it to
Airbnb	A vendor named “Airbnb” in your QBO
VRBO	A vendor named “VRBO” in your QBO
Booking.com	A vendor named “Booking.com” in your QBO
Direct	A vendor for direct bookings, if applicable

If the vendor doesn’t exist in QuickBooks yet, create it there first — then come back and map it here. Host Ledger will auto-suggest matches based on the platform name.

Missing Vendor Warnings

If a payout comes in from an OTA with no vendor mapped, Host Ledger will flag it for review and prevent it from auto-posting. Map the vendor in Settings and reprocess the payout.

Next: Property & Class Mapping

Map each property to the right QuickBooks company and class — required to route transactions correctly before posting.