> ## Documentation Index
> Fetch the complete documentation index at: https://hostledger.ai/docs/llms.txt
> Use this file to discover all available pages before exploring further.

# Account Mappings

> Map payout categories to your QuickBooks Online chart of accounts.

## Overview

Account mappings tell Host Ledger where to route each line item in a payout. When a payout is processed, every category (accommodation, cleaning, service fee, etc.) gets matched to the corresponding QuickBooks account you've configured here.

Navigate to **Settings → Account Mappings** to configure these.

***

## Categories

| Category                | What it represents                                                       |
| ----------------------- | ------------------------------------------------------------------------ |
| **Payout Bank Account** | The bank account where OTA deposits land — usually your checking account |
| **Accommodation**       | Nightly rental revenue                                                   |
| **Cleaning**            | Guest-paid cleaning fees                                                 |
| **Host Service Fee**    | OTA platform commissions (e.g., Airbnb's host fee)                       |
| **Occupancy Tax**       | Lodging or occupancy taxes collected by the OTA                          |
| **Refunds**             | Guest refunds and chargebacks                                            |
| **Adjustment**          | Damage claims, resolutions, and one-off adjustments                      |
| **Pet Fee**             | Pet fees charged to guests                                               |

<Tip>
  Start with **Payout Bank Account** and **Accommodation** — these are required before any payout can post. The rest can be filled in as you encounter them.
</Tip>

***

## Property-Specific Overrides

By default, every property uses the same account mappings. If a specific property needs to route a category to a different account (for example, a separate cleaning fee account for one property), you can set a property-level override:

1. Go to **Settings → Account Mappings**
2. Select the property you want to customize
3. Update the category to the desired QBO account

Property-level mappings take priority over your organization-level defaults.

***

## Missing Mapping Warnings

If Host Ledger encounters a category with no mapping configured, it will flag the payout for review and prevent it from auto-posting. You'll see a "missing mapping" warning in the review interface. Fix it in Settings and reprocess the payout.

***

<Card title="Next: OTA Vendor Mappings" icon="building" href="/docs/configuration/vendor-mappings">
  Map each OTA platform to the right vendor or customer in QuickBooks — required before any payout can post.
</Card>